A Guide For Selecting A Food Caterer For Your Corporate Conference

December 12, 2011 | Author: | Posted in Business

Planning a large corporate event entails matching a great number of particulars. Both you and your staff will have to select a location that can cater to attendees even while reducing the price and travel needs for the greatest number of people. You will have to look into accommodations and ground transporting to make certain those that attend have easy access to the venue. And you will have to employ a catering company you can trust to deal with the difficulties posed by a big event.

Unless you’ve worked with dependable caterers and event planners in the past, this last undertaking can be challenging. Very few catering companies have access to the equipment and employees necessary to satisfy the needs of a big conference, seminar, or convention. Below, we will provide a quick guide to help simplify the procedure.

Start Your Search as Early as Possible

Depending on the kind of event you’re planning, you may not know how many people may ultimately attend. Ticket sales, along with a forecast determined by earlier events, may help, but there will be an element of doubt; this can make it hard to hire a catering service.

Despite this challenge, begin looking as quickly as possible. Expert, well-regarded catering companies that handle large affairs typically become reserved early on. Waiting very long will restrict your choices and given that many food caterers let you adjust your food items and beverage minimums up to a month prior to your event, you are best off booking early.

Check Whether the Venue Has a Preferred List

Many venues keep a small list of caterers with whom they’ve worked before. Unless of course you’ve a strong preference for an unlisted company, start here; the firms on the list will already be acquainted with the location, which includes any special instructions by the manager. They’ll be less likely to make mistakes throughout and following the event.

Request Prior References Of High-Scale Clients

A lot of catering companies will declare they could support a big trade show or conference, but have very little experience dealing with such events. Request references. Verify with clients who have hired the firm for big functions comparable to the one you’re preparing.

The referrals will most likely have optimistic things to declare with regards to the food caterer. Try to discover additional details that may help you to determine whether the firm is a good fit for your event. As an example, ask the customers whether they might have preferred to see anything done differently at their functions; ask if they’d employ the caterer later on. Ask about areas by which the caterer company showed a poor functionality.

Make Certain What The Food Caterer Is Going To Provide

Every catering company works a little differently. A few provide little more than the food and table delivery. Others may work tightly with the venue’s staff to make sure a sufficient number of chairs, tables, and tablecloths can be found. Still others will offer to coordinate the affair with other suppliers that are associated with the meals (i.e. delivery service, bartending staff, etc.).

Make certain you’re mindful of the products which will be handled by the caterer, and those you will need to address on your own.

Make Note The Degree Of Expertise Throughout The Preparations

If you are working with a catering company that’s unfamiliar to the venue’s managers, observe their dependability. Are they on time for group meetings (in person or on the phone)? Do they seem to be prepared? Do they make themselves available to you, or return your calls and email messages in a timely manner?

If the catering company is professional all through the negotiation and planning stages, they will likely show the exact same level of dependability during your function. Lateness, disrespect, and other traits are additionally a sign of long term overall performance.

Putting The Final Touches On The Fine Details

Before formally employing the catering service, it is essential to clarify several “small” particulars. First, ask whether they can accommodate minor changes in timeline. If a speaker runs longer than intended, may the staff quickly adapt? Second, can the company supply veggie dishes, in addition to those that meet specific dietary needs (e.g. no nuts) for participants? Third, identify the lead individual with whom you should communicate changes and ask questions during the event.

Hiring a catering service for a large conference, trade event, or fundraiser is different than doing so for a small event. Refer to the guide above to select one that may dependably handle the job.

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